Frequently Asked Questions (FAQ)
1. What does the executive board spend PTO funds on?
To see where the money goes CLICK HERE.
2. What is the approval process for fund expenditure? Who decides what gets purchased?
The PTO board receives requests from the school administration and PTO committee heads. See below.
School Administration Requests
ONE: Teachers and staff submit requests to the school administration. The school administration approves or declines the request. The school makes every effort to ensure that each request is truly needed and does independent research looking for the most cost-effective way to meet their needs before approaching the PTO executive board with their teacher’s requests.
TWO: The PTO executive board receives the school requests during PTO executive board meetings. After the school administration representative presents their case for each request, the PTO board deliberates to see if each case has merit and then determines if the PTO can afford it. If it has merit, the board does a second round of research to find the most cost effective and quality items/services to fit the school’s needs and collaborates with the school as needed. They then take a vote as to whether or not to purchase.
PTO Committee Heads
Each year the executive board creates the budget for the year and allocates monies towards known expenditures (See #2 above) and to PTO committees. Each PTO committee head is in charge of their own budget and sees to it that their committee members are spending the money appropriately. If the PTO committee finds that they need more money than what is in their budget they can send in a request and the PTO board may or may not approve it.
3. How can I help ensure the PTO is spending money in the most effective way possible?
Easy! Join a PTO committee as a volunteer (even if it’s only for a few hours!) or better yet as a PTO committee head or run for a PTO board position. We are always in need of volunteers to help us be more efficient.
4. What are the various PTO committees and how do I join one?
For PTO committees CLICK HERE. You can join anytime by contacting the committee head.
5. How are events, such as general PTO meetings scheduled?
The PTO board tries to schedule all events around parents schedules. Regarding all general PTO meetings, the board schedules all meeting and alters them back and forth between morning and afternoon to accommodate all parents; those who stay at home, those who work, or both.
6. I have a concern I would like the PTO board to address. How do I get my voice heard?
For concerns regarding education/curriculum at MCLIMS or involving the school contact your S.T.E.M. and/or SDMC representative. For all other concerns….
First, find the committee head who might be able to answer your question directly. CLICK HERE to find the appropriate committee heads. The best way to get your voice heard is to contact the person directly through Livingtree using the messaging feature.
If that person doesn’t check their LT account regularly, another way is to write to the PTO board at firstname.lastname@example.org and write in the subject line: ATTN (name of the person you are trying to contact). A board member will hopefully be able to forward your message to your intended recipient. Unfortunately, this is also the slowest way. This is why it’s important that all parents use Livingtree.